Executive Assistant
Inside Out Hiring
- República Dominicana
- Permanente
- Tiempo completo
Industry: Music & Live Events 🎤🎟️
Location: LATAM Preferred (Open Worldwide) 🌎
Job Type: Full-Time
Schedule: Monday–Friday, 9:00 AM–5:00 PM (Your Time Zone) ⏰
Occasional weekend support may be needed
Salary: 💰 $8–$9 per hour
Start Date: ASAP 🚀🌟 Join the Fast-Paced World of Global Concerts & Live EventsThis is not your typical Executive Assistant role.You’ll be supporting a high-level Production Manager and Tour Coordinator responsible for major global concerts, tours, and music festivals. With over 300 days a year on the road and coordinating crews of 80+ people, the client needs a right-hand operator to keep everything running smoothly behind the scenes.If you thrive in fast-paced environments, love organization, and want to work in the global music and live events industry, this is your opportunity. 🎧✨🎯 About the RoleThis is a high-impact, high-trust role where you'll act as the organizational backbone of a global production business.You’ll help reclaim the client’s time, manage moving parts, and ensure operations stay seamless while events happen around the world.This is a casual, non-corporate environment where results matter more than formalities. We’re looking for someone who takes initiative, communicates directly, and gets things done. 💪🚀 Key Responsibilities📧 Inbox & Communication ManagementTake ownership of email accountsFilter priorities and draft responsesEnsure clients and vendors receive timely communicationKeep conversations organized and actionable🔔 The "Professional Nudge."Track pending items and follow-upsProactively remind the CEO about prioritiesEnsure projects move forward without delays✈️ Travel Coordination (Information Bridge)Gather travel information for agentsCoordinate logistics detailsRemove bottlenecks from the booking process📊 Complex Spreadsheet ManagementMaintain high-volume spreadsheetsTrack tour logistics, crew movements, and budgetsEnsure accuracy and organization across data🌍 Process & Team CoordinationSync with global crews (80+ people)Keep schedules updatedEnsure everyone is aligned and informed🧩 Personal & Executive SupportAssist with personal administrative tasksSupport a CEO traveling 90% of the yearHelp keep operations running smoothly✅ Qualifications & SkillsRequired✔️ Proven experience as Executive Assistant / Operations Assistant / Project Coordinator
✔️ Advanced Google Workspace skills (Gmail, Drive, Calendar)
✔️ Strong Spreadsheet Skills (Google Sheets / Excel)
✔️ Excellent English communication skills
✔️ Highly organized and detail-oriented
✔️ Ability to work independently and take initiative🌟 Nice to HaveSpanish proficiency (Highly beneficial)Experience in entertainment, travel, or eventsExperience working with global teams🧠 Ideal Candidate Traits✨ Proactive and resourceful
✨ Detail-obsessed with strong accuracy
✨ Comfortable in fast-paced environments
✨ Thick-skinned and adaptable
✨ Strong follow-up and accountability mindset
✨ Calm under pressure🎵 Why You’ll Love This RoleWork in the global music & live events industrySupport major tours and concerts worldwide 🌍Casual, non-corporate work environmentHigh-impact role with real ownershipLong-term growth opportunity🔥 Ready to be the right-hand to a global tour production leader?
Apply now and become part of the engine behind world-class live events.Powered by JazzHR